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The tenancy inventory list is one of the most important things that a landlord should do at the beginning of every new tenancy.

And in this case, prevention is better than cure – meaning, why not have recorded proof of the existing property condition at the beginning of a tenancy so if there’s any caused damage later on it won’t just be your word against theirs.

Completing a thorough inventory will therefore ensure a quick payout from your deposit alternative provider in the event of damages or rent arrears.

Here are a few simple tips for putting together a watertight tenancy inventory 👇

Be thorough and objective

This is the key thing to remember; do not leave anything out of the tenancy inventory no matter how small it may seem.

Check window locks, skirting boards, mouldings, hinges and work surfaces. Check that all power sockets and light switches are working. Test the water flow of all taps. And don’t forget to report on the level of cleanliness.

When describing items and their condition be clear and concise: e.g.

Bed: Generally good condition other than a 4cm tear to the headboard.

Photograph everything

There is no stronger proof than a good-quality, dated photograph. Be sure to use an independent company so that there is no room for arguments when it comes to the legitimacy of the photography.

Not only should you photograph existing damage, but also expensive fittings and furniture in good condition to allow for easy comparison before and after the tenancy.

Tenant check

Once you have done your own tenancy inventory, do the same again in the company of the tenant. This way, if they notice anything you didn’t, or consider something to be of note that you didn’t, it can be included on the final inventory. Again, this will help protect you if needed in the future.

A signature from both you and the tenant is essential and a copy should be kept by both parties.

Do I need an inventory if raising a claim for rent arrears? 📝

The answer is yes! Reposit will also ask you to submit rent account statements and rent reminder letters.

End of Tenancy reminder 🚀

  • The inventory should be used as a reference to go through and check everything
  • If necessary, claims can be raised and tracked via Reposit’s dashboard
  • If there are any disagreements between you and the tenant, a strong inventory will you put you on steady ground with external moderators

It seems simple and, really, it is. But landlords are still failing to remain vigilant and losing money that they are entitled to simply because they didn’t put sufficient checks in place. Be sure not to make the same mistake!

For more information on Reposit’s end of tenancy process, email or chat to us on 020 3608 0051.

Find out how to reduce tenant void periods with Reposit 🏡